Purpose: The Events Committee Treasurer’s job is critical to the committee’s work. Because of the added responsibility of handling money associated with service as Treasurer, the Events Committee must select their treasurer with care. If the committee selects someone who is not capable of handling the job, then the committee is at least partly responsible if money is stolen, Events Committee expenses are not paid, or funds aren’t properly accounted for. It’s recommended that the Events Committee elects’ people to this position who are financially secure, good at managing their finances, inspire the trust of the committee, and have substantial clean time. Experience in business, accounting, bookkeeping, or as a successful group treasurer is also very helpful. The Events Committee Treasurer manages money to/from the ASC Treasurer, administers the Events Committee checking accounts, reimburses Officers, Subcommittee Coordinators for their budgeted expenses, keeps careful records of all transactions, and reports on the financial Committee general fund, the Treasurer is also responsible to prepare an annual budget for the Events Committee. The Treasurer’s Handbook, available from the World Service Office, contains a more detailed description of the Treasurer’s job and most of the form’s treasurers’ need for keeping their records.
Duties & Responsibilities:
— To be the custodian of the Events Committee funds.
— Takes responsibility as a signing officer for the Events Committee bank account.
— Make an annual financial summary within 3 months following the Annual Convention, as well as having the books available for auditing at any time.
— Disburse funds as necessary following committee decisions.
— Maintain regular communication with Subcommittee Administrators.
